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ENGLISH:How to write Invitations and Replies

      Invitation:

When we invite a number of people like a relative, friends, business clients etc, on different occasions such as weddings, engagements, births, deaths and public functions in a writing form, it is known as INVITATION. 

Many times invitations are also given verbally, but here we will discuss written invitations and their replies.

Invitations are two types. Formal an Informal. Many people send a formal invitation (for the occasions mentioned above) with an informal invitation to make them more personal. 

It is customary to send a handwritten personal invitation along with a formal invitation to near and dear ones.

Like invitations, replying to invitations is also essential, Replies can also be formal or informal

Checklist for Writing Formal and Informal Invitations

  • Formal invitations are writing in the third person, ie she, he, they
  • In the case of Informal Invitation, use first/second person.
  • Do not use abbreviations for the names of guests, titles, dates.
  • Include the name of the host
  • Include the name of the guest
  • The name of the functions, occasion
  • venue
  • Date and time
  • Mention chief guest or special invitees, in the case of an official invitation for Sports.Day or Annual Day function, etc
  • No punctuation is required at the end of  a line 
  • The simple present tense is used 
  • The data for writing an invitation need not be given.

REPLIES:

Checklist for formal Replies to Formal invitation

-Acknowledge that you have got the invitations

-Express thanks in the third person.

-Mention if you accept the invitation or give for not accepting it (regret) 


Checklist for Informal Replies to Informal Invitation

-Acknowledge the invitation 

-Express thanks in first/second person

-Mention acceptance or give a reason for not accepting it (regret)

                          Marking Scheme of Invitation

  • Formal+content which include the points mentioned in the checklist.
  • Appropriate style of language with no grammatical or spelling errors

           

            
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